Employee onboarding and offboarding are essential phases of an employee’s stay in the organization. Employee onboarding is a process that needs attention and is most commonly considered an essential part of welcoming an employee to the organization. It is essential to give equal importance to employee offboarding.
What is employee offboarding?
Employee offboarding is a process or procedure when staff or employee voluntarily or involuntarily leaves the organization. Why it is an essential procedure is because, the reputation of the company has to be maintained, preserve potential networking opportunities and optimize present worker’s experience. It is an official and formal disassociation of a company and an employee, even if it is resignation, termination, or retirement.
The offboarding process includes assigning and transferring the duties to another employee, getting back used working equipment if any, disabling the employee’s access to employee database and other rights of the organization, exit interviews to get feedback from the employee. Doing all these will reduce the complications when an employee leaves for good.
Offboarding an employee properly helps organizations to reduce financial and security risks. It also helps to reclaim assets and abrogate the employee’s access to the company accounts. It prevents issues such as contract disputes and compensation and nullifies lawsuit risks. Both the parties can separate on a good term and having a really good impression on each other is essential. The team transition will be more manageable when a teammate leaves on good terms. Receiving valuable feedback from the employee who is leaving the organization can be useful for the company to focus on the area that needs improvement.
People involved in employee offboarding
There is a list of people who are involved when an employee decides to leave the company on the basis of specific reasons. The employee has to communicate with the company to leave on good terms.
- HR Team: HR team is the concerned team that will manage the offboarding process. They are the ones responsible for updating the organization chart.
- IT Team: They are responsible to recollect the company’s assets such as work equipment like laptops, company cards, and more. They also take care of the ex-employee’s access to the company database, emails, etc.
- Accounts Team: Final paycheck for the employee is processed by the financial team.
- Recruitment team: They evaluate the recruitment process to fill the position when an employee leaves.
CredCV SAAS Smart HR Suite to Simplify Offboarding
We cannot conclude employee offboarding as simple as a technical and formal procedure that an organization has to do. Either positive or negative, HR can acquire and learn many things from offboarding an employee. However, the company can improve and better for the present employees and provide them a positive brand. The employee who is leaving the company is a potential one, make sure always be on good terms, make room for them to come back if it benefits the organization. Or if the offboarding employee did some misfortune for the organization employee rating platforms like CredCV helps to rate and blacklist employee and make visible to other employer brands. The trust score platform of CredCV helps to reveal the untrustworthiness of the individuals and the blackmark travels with them through their entire career. CredCV is an all-in-all smart HR software platform that covers and helps most of the tasks of the HR department from onboarding to offboarding an employee.
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